The way to ensure only authorized users have access to your confidential and/or sensitive documents is to save them to your H: (home) folder. You may want to save files to your Desktop for convenience, for example to have a PowerPoint file show up on the Desktop of a classroom computer; however, these documents are not as secure, and this method of saving documents should only be used if you need to access the documents easily. If you save files to either the Desktop or My Documents, they become part of your profile, which means they are copied to every computer you log on to. Therefore, they are at greater risk of being accessed by unauthorized users. For that reason, we strongly encourage you to save most, if not all, of your documents to your H: folder.
To save files to H:, follow these steps—
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Choose File>Save As ( Save As dialog box appears)
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Click the Save in : drop-down arrow (list of destination locations appears)
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Click Desktop or My Documents
To save files to the Desktop , follow these steps—
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Choose File>Save As ( Save As dialog box appears)
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Click the Save in : drop-down arrow (list of destination locations appear)
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Click Desktop or My Documents
WARNING: Documents stored solely on your local computer are not safe or secure.
In order to resolve problems that may arise with your computer, it is often necessary for the computing department to erase the entire contents of your computer’s hard drive. If that need arises, any documents stored solely on your local computer will be deleted and will be unrecoverable.
