THE GONZAGA JOURNAL OF INTERNATIONAL LAW
BY-LAWS
(copyright October 1, 1996)
Amended Jan. 1999
Amended Feb. 2002
Amended Nov. 2004
Amended Sept. 2005
GONZAGA UNIVERSITY SCHOOL OF LAW
ORGANIZATION
ARTICLE I — NAME
The name of the organization is GONZAGA JOURNAL OF INTERNATIONAL LAW. Hereinafter GJIL.
ARTICLE II — PURPOSE
The purpose of the GJIL is three-fold:
1. To publish an online and printed journal on diverse international topics related to law, social influences that impact the law, and the international ramifications of legal decision making.
2. To provide a forum for international legal scholarship by Gonzaga School of Law students and faculty and members of the international legal community at large;
3. To provide members of GJIL with an additional academic and intellectual experience.
ARTICLE III — STRUCTURE
GJIL uses an integrated team approach for publishing each issue. The Executive Editorial Board shall consist of an Editor-in-Chief, Managing Editor, Executive Editor, Technical Editor, Articles Editor, Public Relations Editor, and Special Project(s) Editor(s). The Editor-in-Chief shall supervise the overall operation of GJIL. The organizational structure of the GJIL is depicted in a diagram attached to the proposal.
Manuscript Timeline Objectives: The below stated guideline is subject to each author and manuscript’s particular circumstance. All efforts should be made to comply with the objective.
1. Day 1-5: Initial read of manuscript will be completed within 3-5 days of receipt from author.
2. Day 7: Response to author within one week of receipt of the manuscript with an offer or rejection.
3. Day 14: If an offer is made, the author should have one week to reply to the offer with an acceptance or rejection.
4. Day 21: An Articles Editor shall be assigned and cite-checking assignments distributed within one week of author’s acceptance of the offer.
5. Day 22-42: 3 weeks should be allowed for the completion of the cite-checking assignments, including inter-library loans. Assignments should be returned to Articles Editor by the end of the three weeks.
6. Day 49: Articles Editor shall return a complied, final corrected manuscript to the Managing Editor. Managing Editor shall send corrected manuscript to the author by Day 49.
7. Day 56: Author shall have one week to reply to corrected manuscript and make corrections, changes, etc.
8. Day 63: One week from author’s reply, manuscript shall be posted on the GJIL website by the Technical Editor.
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ARTICLE IV — MEMBERSHIP
Section 1 - Vested Membership
The Vested membership of the GJIL consists of those individuals who have completed the Vesting requirements.
A. Rights & Privileges, Certificate of Membership
1.All members who are vested shall be issued a certificate of membership.
2. The Editor-in-Chief shall ensure that the certificate of membership is distributed to each vested member prior to graduation.
3. Persons who have not satisfied the vesting requirements in subsection (B) of this Article by the time they graduate are not authorized to claim past membership of GJIL.
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B. Vesting Requirement
Requirements for vested GJIL membership are as follows:
1. Serve continuously from acceptance of GJIL membership until the newly elected Editorial Board assumes office during the member's second year of GJIL membership or graduation of the member, whichever occurs first;
2. Complete all assigned cite-checking assignments or duties by the deadlines established for each assignment or duty. Failure to satisfactorily complete assignments or duties will result in disciplinary procedures as set forth in this Article, Section 3;
3. Attend all properly called, mandatory GJIL meetings unless excused by the Editor-in-Chief or his/her designate;
4. Participate in a cite-checking training session;
5. Write, and have accepted as publishable, a scholarly work for the Journal. This requirement is not satisfied by publication of a note submitted in the Notes Competition. All members must satisfy the vesting requirement per the following guidelines:
(a) The vesting requirement shall not fall under twenty (20) pages, double-spaced, in length. Any exception to this rule must be obtained from the Editor-in-Chief prior to submission.
(b) A vesting paper not receiving GJIL credit, may have been used previously for any Gonzaga Law School credit. The paper should be predominantly on an international topic.
(c) No vesting paper receiving GJIL credits, may have been previously used for any Gonzaga Law School credit. The paper should be predominantly on an international topic.
(d) The final manuscript must be received or postmarked no later than 30 days before the end of the member’s third semester of GJIL membership. Upon a majority decision of the Editor-in-Chief, Managing Editor (vesting) and Executive Editor, an extension of not more than thirty (30) days may be granted for a bonafide reason.
(e) All papers for vesting shall be turned into the Managing Editor (vesting). If the Managing Editor (vesting) determines that the paper is of publishable quality the Managing Editor shall notify the member and the Editor-in-Chief that they have vested. “Publishable” shall mean not necessarily to be published, but shall be of acceptable GJIL quality.
(f) If the Managing Editor (vesting) determines the paper is not of publishable quality the paper shall be forwarded to the Executive Editor and the Editor-in-Chief. A majority of vote of the three editors shall determine whether the paper vests.
(g) In the event a paper is not of publishable quality, the Managing Editor (vesting), Executive Editor and Editor-in-Chief shall:
i. Highlight on a standard “GJIL Publishable Quality Criteria” form the specific areas where the paper falls short of being publishable; and
ii.The author shall be given twenty-one (21) days (from the date of final notice that the paper was not of publishable quality) deadline to submit a revised paper for vesting. However, if a majority vote of the Editor-in-Chief, Managing Editor and Executive Editor deems the quality of the first paper so inadequate that it would be unjust to grant an extension, an extension will be denied.
iii. If upon resubmission the paper still does not vest as determined above, that member shall be permanently expelled from GJIL membership and notice of such expulsion shall be given to the Law School Dean by the Editor-in-Chief.
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C. Academic Credit
Academic Credit will be permitted and is available only to those associate members and those holding board positions a specified below. To change the requirements of Academic Credit in this provision section, the Editor-in-Chief must provide a proposal to the faculty for consideration. Only upon approval by the faculty can the provisions of this section be amended to accurately reflect the changes made by faculty.
1. The Editor-in-Chief, Managing Editor, Executive Editor, Article Editors, Technical Editor and the Public Relations Editor will each be qualified to receive up to two (2) law school credits per semester.
2. Vested Associate Editors will each be qualified to earn one (1) law school credit per semester.
3. Non Vested Associate Editors cannot earn academic credit. Academic credit cannot be earned for writing a vesting paper.
All Credits will be awarded on a pass/fail method.
5. The maximum number of credits for anyone participating in GJIL, in any combination from above, is four (4).
6. In November and March of each year the Editor-in-Chief will email all vested associate editors and board members and ask if any of these members wish to be registered for 1 credit for the following semester. The Editor-in-Chief will then submit a request to the Law School Registrar to register the member(s) for academic credit. The Editor-in-Chief will then provide a list of registered members to the Managing Editor.
7. In December and April of each year, on a date designated by the Editor-in-Chief, the Managing Editor will recommend to the Editor-in-Chief which member’s performance merits a passing grade and which member’s performance merits a failing grade.
8. For any member whom a failing grade is recommended the Managing Editor must include a brief and reasonably detailed report explaining why that member merits such a grade.
9. The Editor-in-Chief is the final authority on the granting of grades.
10. The Editor-in-Chief will provide a completed list of recommended pass/fail grades for members registered for credit to one of the Faculty Advisors for submission to the registrar in a timely manner.
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Section 2 - Associate Membership
The non-vested membership in GJIL consists of those individuals who have been selected for membership pursuant to the Notes Competition but who have not yet met the requirements of Vested Membership under this Article, Section 1(B).
Section 3 - General Requirements for ALL Members and Editors
A. Mandatory Cumulative GPA
1. All members, associates, and editors must maintain a cumulative 2.700 GPA.
2. A member who falls below this mandatory academic requirement will be placed on probation for one (1) semester. During this probationary semester, such members will be required to fulfill their GJIL duties, obligations, and responsibilities. If such member fails to restore his or her grades to a 2.700 or above after the probationary semester, such member will be permanently expelled from GJIL membership.
3. The Editor-in-Chief will check with the registrar at the beginning of each semester to ensure maintenance of the mandatory GPA by all members. Approval to do so is conditioned upon membership and in accordance with the Buckley Waiver.
Section 4 – Discipline and Removal
A vested member or associate of GJIL may be removed from membership: (1) upon the third strike being issued, after notice and a hearing before the Executive Editorial Board which must then recommend removal to the full membership; and (2) by a majority vote of the Executive Editorial Board for good cause stated in writing.
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A. Strike Policy - General
1. The Editor-in-Chief shall issue a strike for each failure to attend a mandatory meeting, unless otherwise excused by the Editor-in-Chief.
2. The Editor-in-Chief shall keep a log of all absences from mandatory meetings, including written reasons for the absence, if made available to the Editor-in-Chief by the absent GJIL member prior to the missed meeting.
3. The Editor-in-Chief is responsible for maintaining a written record of all strikes issued and reasons thereof.
4. The general provisions apply to all GJIL members.
B. Strike Policy - Cite Checking Assignments
1. Policy - The cite-checking strike policy is instituted to ensure proper, efficient and complete cite checking assignments in order to expeditiously continue the editorial process. There are two degrees of violations to a cite-checking assignment.
2. First Degree Violation - A first-degree violation warrants an immediate strike. A strike shall only be administered when:
(a) An assignment is not fully completed by the set date and time and prior arrangements have not been made with the executive board editor whom they are under for an extension; or
(b) A written warning has already been administered, and a subsequent assignment is done in an unsatisfactory manner that would constitute a second-degree violation.
3. Second Degree Violation - Unsatisfactory work will not be tolerated. When the Executive Editor or an Articles Editor determines that an assignment has been done in an unsatisfactory manner, either may issue a written warning to that staff member. That written warning constitutes notice of the Second Degree Violation and shall include the reason for deeming the work unsatisfactory and notification that any further work done in an unsatisfactory manner will result in an immediate strike. The person issuing the notice of second-degree violation shall report such action to the Editor-in-Chief.
(a) Examples of Unsatisfactory Work (including but not limited to):
i. Failing to identify a substantial percentage of technical errors;
ii. Failing to identify a substantial percentage of substantive errors.
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Section 5 - Non Strike Removal of Members
Removal of any member must be preceded by a petition, signed by at least five (5) vested GJIL members, clearly setting forth the reasons for removal, and presented to the Chief Faculty Advisor:
A. The Chief Faculty Advisor or his/her designate will call a closed session of the Executive Editorial Board that he/she will chair.
B. The member involved and one representative of the petitioning group will be allowed to present their respective cases.
C. The Executive Editorial Board will anonymously vote on a recommendation of whether or not the member should be removed and that recommendation will be forwarded to the General Membership.
D. The Chief Faculty Advisor shall not vote on the recommendation of removal, unless necessary to break a tie.
E. A General Membership meeting will be called within two weeks of the Editorial Board meeting, by the Chief Faculty Advisor, who will also chair the meeting.
F. The Editor involved and one representative of the petitioning group will each be allowed to present their cases.
G. A two-thirds (2/3) vote of the membership is required to remove a Member.
H. Except as otherwise provided, any vacancy occurring in the Executive Editorial Board positions shall be filled by appointment by the Editor-in-Chief, subject to approval by a majority of the membership at the next regularly scheduled meeting.
Section 6 - Strike Issued Against Executive Editorial Board Members
1. Policy - The Editorial Board strike policy is instituted to ensure thorough and timely editorial performance.
2. The Editor-in-Chief may issue a strike to Executive Editorial Board members who fail to satisfactorily perform their duties as Executive Editorial Board members. The issuance of a strike shall be subject to ratification by the Executive Editorial Board by a majority vote, secret ballot. An unexcused absence from a mandatory meeting or an Executive Editorial Board meeting is grounds for a strike. The Editor-in-Chief must make written records of all strikes, detailing the reasons for those strikes.
3. A strike may be issued to the Editor-in-Chief upon a majority vote of the Editorial Board (not to include the Editor-in-Chief) for unsatisfactory performance of his or her duties or unexcused failure to attend mandatory meetings.
Section 7 - Selection of Members
A. Application
1. GJIL is open to all law students with a minimum 2.700 GPA that have completed their first year of study or its equivalent (part-time students).
2. Not later than April 15 of each year the Executive Editor shall make available to all interested students application materials for membership on GJIL for the following fall semester. In addition, the Executive Editor and Editor-in-Chief shall hold an open meeting to explain the operation and purpose of the review and to explain the rules of the membership selecting process. Board members shall be required to attend informational and recruitment meetings at the request of the Editor in Chief and/or the Executive Editor. Notice of this meeting shall be posted on the GJIL board on the Second Floor and via email by the Editor-in-Chief.
B. New Member Selection Process
1. In the spring semester of each year GJIL will begin the process of recruiting new candidates for membership.
2. Any eligible student interested in joining GJIL must participate in the selection process.
3. The outgoing Executive Editor shall coordinate with and assist the newly elected Executive Editor in the procedures to be followed for the candidate selection process. All procedures should be designed to ensure anonymity of the applicant and a fair grading process.
4. Each applicant shall be provided with written guidelines for the competition, a copy of the evaluation sheet that will be used in grading, specific research and writing rules, and a deadline for submission.
5. All applicants must submit a legal writing sample between 5 and 25 (double or single spaced) pages in length. Length is determined by the body of the writing sample and does not include Table of Contents, Questions Presented, Table of Authorities, and/or Appendixes.
6. Writing samples, resumes and cover letters shall not contain the applicant’s name. This is to ensure anonymity in the grading process. If an applicant erroneously places name on selection materials, a non-grading member of the board will immediately ink-out the applicant’s name or other identifying marks.
7. The writing samples shall be scored according to the rubric and shall account for ninety-percent (90%) of the total scoring criteria in regards to accepting new members.
8. Each prospective applicant shall submit a cover letter indicating their interest in GJIL. A professional resume may be included as part of the application process.
9. Cover letters and resumes (if included as part of the application process) shall account for ten percent (10%) of the selection criteria. If necessary, cover letters and resumes (if included as part of the application process) may be utilized in tie-breaker situations.
10. The decision of the Executive Editor will be final on the acceptance or denial of an application for membership.
C. Deadlines
The deadlines for submitting completed applicant packages and Notes shall be as follows:
1. Applicant packages containing a writing sample, cover letter, resume, and a Buckley Waiver form must be turned in at a time and place determined by the Editorial Board.
2. All applicants must turn in completed application packets at a time and place to be determined by the Editorial Board. However, in no case shall this date be any later than the first day of July for the following fall semester.
D. Selection
1. The Executive Editor shall make all final decisions as to which applicants are accepted. Acceptance will be determined based on applicant’s scores on writing sample and review of cover letter and resume.
2. The Executive Editor shall utilize the entire board in scoring submissions. Executive Editor is charged with ensuring that each writing sample submission is scored anonymously by 2 separate members of the board.
3. Members who will be scoring any writing sample shall not review resumes and cover letters during the scoring process.
4. The Executive Editor may request an additional board member score a writing sample when any dispute or question is addressed concerning the applicant’s other scores.
E. Number of New Members to be selected
1. Selection of new GJIL members shall be limited to a number that the Executive Editorial Board feels is necessary for the optimum operation of the Journal.
2. The number of members selected shall be determined by a majority vote of the Editorial Board.
Section 8 - Miscellaneous
All members of GJIL are expected to work on GJIL during summer and winter vacations. Members who do not remain in the Spokane area during such vacations must maintain communication with the Editorial Board by e-mail or other method so that they may assist with on-going work projects.
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ARTICLE V — MEETINGS
Section 1
All meetings relating to GJIL are open to all members unless otherwise stated in these By-Laws.
Section 2
Mandatory meetings must be preceded by reasonable notice accompanied by a non-binding agenda.
Section 3
Mandatory meetings may not be held during any official law school vacation period.
Section 4
A. General Membership: Meetings of the general membership may be called by:
1. The Editor-in-Chief or the Managing Editor;
2. A majority of the Executive Editorial Board in a signed petition to the Editor-in-Chief;
3. Twenty percent of the GJIL membership in a signed petition to the Editor-in-Chief.
B. Executive Editorial Board:
1. The Editor-in-Chief must call a meeting of the Editorial Board once each month to maintain accountability, resolve issues as they arise, set journal goals and update the editorial staff on GJIL progress unless a majority of the committee signs a statement waiving that month's meeting.
2. An Editorial Board meeting may also be called by written request of three members of the Executive Editorial Board to the Editor-in-Chief.
C. Other: Any other committee meeting may be called by the Editor-in-Chief or the committee chairperson.
Section 5 - Required Meetings
The Editor-in-Chief is required to call mandatory general membership meetings at least three times each fall and spring semester for the purpose of maintaining accountability and updating the membership on the progress of GJIL.
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ARTICLE VI — EDITORS
Section 1 - Editor-in-Chief
A. General Description of Duties: The Editor-in-Chief is responsible for the content of GJIL and for the timely and professional publication of the GJIL. The duties of the Editor-in-Chief include interpretation and determination of all questions concerning GJIL rules. The Editor-in-Chief is the final arbiter of all editorial and managerial decisions.
B. Duties Include:
1. Supervising all aspects of GJIL publication including the authorizing of articles ready for publication,
2. Coordinating the GJIL staff and overseeing all facets of the publication process,
3. Supervising and directing all editors in carrying out their duties;
4. Calling and presiding at Executive Editorial Board and General Membership meetings;
5. Supervising incidental GJIL expenditures;
6. Maintaining relations between the GJIL, its advisors, the faculty and administration of the University and Law School, and the practicing Bar;
7. Meeting and conferring as necessary with Faculty Advisors, law school Faculty or Administration.
8. Informing the Chief Faculty Advisor of credits and grades to be issued to Editorial Board Editors and Associate Editors;
9. Determining at the beginning of each semester whether applicants and current GJIL members comply with the G.P.A. requirements by communicating with the law school registrar.
10.Issuing copyright releases;
11. Issuing Gonzaga Law GJIL: THE GONZAGA JOURNAL OF INTERNATIONAL LAW certificates to all members;
12. Preparing an annual report of GJIL to be presented by April 15 of each year to the incoming editorial board in order to facilitate a smooth transition;
13. Appointing committee members and chairpersons pursuant to Art. IX;
14. Resolving disputes arising out of the Applicant Selection process or any other disputes between Associate Members or Board Members.
15. Any other duties provided for in the Bylaws.
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Section 2 - Managing Editor (vesting and article submissions)
A. General Description of Duties: The Managing Editor shall supervise personnel, the vesting process and the general operation of the submission process. The Managing Editor shall be responsible for assigning articles, notes and comments accepted for publication to an Articles Editor and the respective cite-checking team.
B. Duties Include:
1. Supervising any Associate Members assigned to him/her;
2. Supervise personnel and external resources;
3. Assigning associate editors and cite-checkers to editing teams, which will act under the supervision of the Executive and/or Associate Editors supervising said teams;
4. General Supervision of the editing and cite-checking process.
5.Calling and presiding at Executive Editorial Board and General Membership meetings if the Editor-in-Chief is not available.
6. Supervising all GJIL expenditures and contractual commitments;
7. Maintaining strike and vesting requirement records for all members.
8. Determining whether vesting papers are of publishable quality
9. Each semester present to the Editor-in-Chief a list of GJIL members that should be awarded credits, and then submitting a report at the end of each semester to the Editor-in-Chief of whether those members should receive a pass or fail grade.
10. Any other responsibilities delegated by the Editor-in-Chief; and
11. Any other duties delegated for in the by-laws.
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Section 3- Executive Editor (Notes/Comments)
A. General Description: The Executive Editor works with the Editor-in-Chief and Managing Editor in a supervisory, administrative and advisory capacity on all aspects of Journal operations. The Executive Editor shall serve as the Journal secretary and shall be responsible for minutes of all General Membership and Editorial Board Meetings.
B. Duties Include:
1. Research, coordinate, select, present and distribute the topic and instructions for the Notes Competition.
2. Participate as a grader in the review of the Notes competition submissions.
Section 4 - Technical Editor (webmaster)
A. General Description: The Technical Editor is responsible for the maintenance of the web site and training assigned members of the Journal on web site posting and editing.
B. Duties Include:
1. Updating and trouble-shooting the operation of the webpage.
2. The posting of finished articles designated by the Editor-in-Chief.
3. Maintaining and updating the archive page and all other necessary pages of the Journal.
4. When a marquee is in use, keeping the marquee current
5. Exercising initiative in presenting new ideas and suggested software to the Editorial Board that would improve the operation and quality of the Journal
6. Training and supervising of associate editor(s) on the maintenance and related technical procedures respective to publication of the Journal.
7. Any other duties assigned by the Editor-in-Chief or the Managing Editor
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Section 5 - Articles Editors
A. Description of Duties: Each Articles Editor is responsible for carrying out the cite-checking of all articles, notes/comments assigned by the Executive Editor. He/she may select, or will be assigned, an editing team and is responsible for all cite-checking on assigned projects.
B. Duties Include:
1. Select & maintain contact with all members of the team assigned to a particular article;
2. Draw up a deadline schedule for the article to be completely edited with Managing Editor approval;
3. Divide up assignments among team members and monitor their deadlines and reporting violations to the Managing Editor for possible strike policy implementation;
4. Ensuring that all footnotes meet bluebook accuracy prior to turnover to the Managing Editor;
5. Training all first-year members assigned to him/her in the Journal cite-checking procedures, and training all second-year members assigned to him/her in Journal Associate Editor procedures.
6. Supervising all Journal members assigned to his/her editing team; and supervising primary edits, cite-checking and final edits of projects assigned to Article Editors.
7. Present to the Managing Editor and Editor-in-Chief all completed assigned cite-checking projects.
8. Maintain up-to-date records on the standing of any article that has entered the editorial process (no more than a 5-day gap from one entry to the next).
9. Be prepared to bring the staff up-to-date on articles under your supervision at all meetings. 10. Put together all corrected cites, in proper Bluebook format, before presentation to the Managing Editor for his/her substantial edit. 11. Work with the Managing Editor on identifying materials that must be requested from the author or on interlibrary loan in order to complete the cite-checking process, and obtaining these materials prior to the time the manuscript is assigned for cite-checking; and;
12. Any other duties assigned by an Managing Editor. 13. Maintain up to date records of the progress of each vested associate editor assigned to his/her group who is registered for academic credit; report at the end of semester to the Managing Editor on the progress of these respective members.
Section 6 - Marketing/Public Relations (PR) Editor
A. Description of Duties: The Marketing/PR Editor is responsible for carrying out a prepared marketing plan for the Journal, all advertising and general PR relations with anyone who contacts the Journal or the Journal seeks to contact. The main goal of this position is full time solicitation of submissions and new areas for GJIL to grow into.
B.Duties Include:
1. Draw up a Marketing Plan for the Journal, subject to the initial approval of the Editor-In-Chief and the Managing Editor, and a majority vote by the Executive Board;
2. In conjunction with the Editor-In-Chief, actively seek and maintain relations between GJIL, its advisors, the faculty and administration of the University and Law School, and the practicing Bar;
3. Write and distribute all press releases concerning GJIL;
4. Perform periodic searches on the Internet for new areas to actively solicit articles or advertise the Journal.
5. Maintain files on references, personal contacts, “hits,” and articles written about the Journal.
6. Prepare periodic (professional quality) press articles about the Journal for submission to magazines, Journals, and/or on-line sites. A staff assistant should be selected for this.
7. Any other duties assigned by the Editor-In-Chief or the Managing Editor.
Section 7 – Special Projects Editors (2)
A. Description of Duties: there will be two Special Projects Editors on the Executive Editorial Board. The Special Projects Editors are responsible for researching an area of law which will the annual Symposium by GJIL will be focused on. They are responsible for obtaining speakers, proposing a date for the Symposium to the Board and for organizing the event.
B. Duties Include:
1. Research an area of law that has an international scope but can also relate to law firms in the United States.
2. Propose to the Executive Editorial Board by the first week in October at least two topics for the Symposium.
3. The Executive Editorial Board will vote on which topic the Symposium will be focused on.
4. Reserve either the Moot Court Room or Room 226 for the event to be held sometime in March.
5. Contact potential Speakers for the Symposium and after discussion and the approval of the Managing Editor and Editor-in-Chief obtain signed contracts to commit the Speakers for the event.
6. Speak with and Faculty and the law school administration to verify Continuing Legal Education Credits (CLE) can be credited to attorneys attending the Symposium
7. Report to The Editor-in-Chief and Managing Editor regarding the progress of the event planning on a monthly basis.
8. The Special Projects Editors may obtain the assistance of 5 committee members who will volunteer or be selected from the GJIL membership.
9. Obtain the assistance of the Public Relations Editor to advertise for the event.
10. Keep track of expenditure related to the Symposium
11. Keep accurate records to be passed onto the next year’s Special Projects Editors.
Section 8- Other
A. Faculty Advisors - There shall be two (2) Faculty Advisors selected by the Editor-in-Chief with the approval of a majority of the Editorial Board.
B. Duties include:
1.
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